Vacant job

• Scope: 100% (40 hours/week)

• Start: February 23, 2026

• End: February 15, 2027 (Possibility of extension 1+1+1 year)

• Location: The assignment allows for a combination of remote work and on-site work at the project office in the Stockholm area, according to agreement and the needs of the business.

We are looking for an administrator/consultant for a comprehensive and long-term infrastructure project within public transport. The assignment is part of a larger development and modernization program with several parallel projects, many stakeholders, and a fast pace.

The role is central in the program organization and suits you who enjoy being the spider in the web, working in a structured manner, and supporting project managers and teams in their daily work.

• Administrative support to project managers and project members

• Administration related to consultants and suppliers

• Office responsibility at the project office (purchases, access cards, keys, contact with suppliers)

• Document and case management, including registration and archiving in digital systems

• Meeting administration: invitations, agendas, minutes, and notes

• Management of contract logs and supplier invoices

• Administration of IT orders, permissions, licenses, and distribution lists

• On- and offboarding of project members

• Support with travel bookings as well as mail and signing matters

Additional administrative tasks may occur based on the needs of the business.

Qualifications:

• Education: minimum high school

• Four to six years of work experience as a program or project administrator.

• Four to six years of work experience with the Microsoft Office suite and good computer skills in general.

• At least four (4) years of work experience with some financial system/accounts payable.

Meritorious:

• Experience in assignments as an administrator within public operations

• Experience working with document coordination and working in a document management system within projects/programs in public administration.

• Experience in invoice management (preferably supplier invoices)

• Experience in office responsibility

We are looking for someone who is structured, responsible, and solution-oriented, with experience working on multiple parallel tasks simultaneously. You are service-oriented, have good collaboration skills, and thrive in a role with many points of contact. At the same time, you are meticulous and quality-conscious, with an eye for language, format, and professional deliveries.